Policies

Before your first appointment with the GW Writing Center, please review our policies. These policies and procedures have been developed in collaboration with student writers, consultants, faculty and administrators to strengthen the center's commitment to ethical writing practices and to provide clear expectations of the center's mission in practice. Please feel free to contact the Writing Center with any questions.

 


Community Standard Policies

 


Appointment Policies

 


GWWC Community Standards

The GW Writing Center (GWWC) strives to be a supportive, inclusive, equitable space for all clients and employees.  By visiting or working at the Writing Center (either virtually or in-person), you commit to:

  • Speak honestly about writing.

  • Exercise mutual care and responsibility in all relationships.

  • Practice active concern for the safety, security, and well-being of each individual.

  • Foster an environment in which people can make mistakes and learn from them, even as we work to ensure that everyone is respected and supported.

  • Examine not only intention but impact.

  • Recognize the dignity and uniqueness of each individual. This principle applies to an array of cultures, belief systems, academic ranks, and academic/professional disciplines.

When GWWC members practice these community standards, their conversations can help writers gain a fuller sense of their own choices as writers and build a repertoire of strategies for engaging the world.

 


Your Rights at the GWWC

Our work at the GW Writing Center is bound by two sets of rights, which sometimes come into conflict:

  • GW student clients have the right to the academic writing support from the Center.
  • GW student clients and Writing Center employees have the right to a respectful, equitable environment free from discrimination, denigration, language of oppression, and/or harassment that is based on their national origin, race, ethnicity, religion, body size, disability, gender, gender identity and expression or sexual orientation.

If a client or employee experiences unacceptable behavior, they have the right to end the writing center appointment (or other interaction).

If you have experienced or witnessed behavior that concerns you, we want to know about it. Please reach out to a Writing Center Director using our Report Forms and someone will follow up with you promptly.

 


Unacceptable Behaviors

Unacceptable behavior is any conduct, whether in the virtual GW Writing Center or on a GW campus that:

  • Violates the GWWC policies stated on our website, including the Community Standards
  • Violates GW’s Code of Student Conduct, in particular:
    • Freedom of expression
    • Freedom from unlawful discrimination including verbal comments, that reinforce damaging social structures of domination

 

How Do I Report a Concern?

If the incident is an emergency or medical attention is required call 911 immediately or report it directly to the George Washington University Police Department at 202-994-6111. 

 

In all other cases, please contact the WC Directors in one of the following ways: 

 

* The forms do not allow for anonymity because the directors will need to know your identity to follow up with you and begin to address the issue. You may, however, ask to remain anonymous in follow-ups with those involved in the incident.

If you prefer to remain completely anonymous, there are other reporting systems outside the GW Writing Center that you can use. See “Additional GW Resources & Reporting Systems” below.

A GW Writing Center Director will acknowledge within two (business) days that you have shared your concern, and may schedule a meeting with you to learn more. A director will update you as much as possible about the steps being taken to understand and respond to the incident. 

 

If appropriate, a director may reach out to relevant campus partners to learn more about the range of options available for responding. In some situations--such as Title IX violations, or situations where someone might be in immediate danger--the director will be obligated to report the concerns to other campus offices.

 

In most cases, the person who has engaged in unacceptable behavior may continue to access GW Writing Center services while a director reviews what happened. When possible, the director will create opportunities for the person to learn about and follow the Community Standards. In every case, the director will hold them accountable for doing so.

Yes.

Retaliation against a person who reports an allegation of discrimination or harassment or who participates in an investigation would not only violate the Center’s Community Standards, it also is prohibited by law.

 

If you are uncomfortable sharing your concern with a GW Writing Center Director, you may email the University Writing Program’s Executive Director, Gordon Mantler, at [email protected].     

 

You may also choose to report your concerns to other GW campus partners in addition to or instead of filling out a form. For more info about other GW Reporting options, see “Additional GW Resources & Reporting Systems” below.

GW offers many pathways for students and employees to share their concerns about violations of community standards.

Bias-related concerns should be reported using the Bias Incident Form or by calling the Office for Diversity, Equity and Community Engagement at 202-994-7434.  You may also report through the University's compliance hotline, Ethicspoint.

Sexual assault, sexual- or gender-based harassment, or relationship abuse should be reported to the University’s Title IX Office, 202-994-7434.

You may also report based on your role at the university

Faculty:To report an incident, contact the Office of Faculty Affairs, 202-994-5884.  

Students:To file a discrimination complaint, contact the Office of Student Rights and Responsibilities 202-994-6757 

Employees (including Student Employees): To report an incident, contact the Equal Employment Opportunity and Employee Relations Office, 202-994-9656.

 


Maximum Appointment Times

Please note that all clients are limited to a maximum of 50 minutes of appointment time per day and no more than:

  • (2) Two appointments per week during the Summer
  • (3)Three appointments per week during the Fall and Spring.

Working on a long-term assignment? Learn more about our long-term project program. If the day when you would like to schedule an appointment on WC Online is completely booked, you can join our waitlist

 


Missed Appointments 

Appointments will be held for 30 minutes. If you have not arrived or called in for your appointment within 30 minutes of when it was scheduled to start, it will be marked as missed so that other students who may be waiting to work with a consultant on a drop-in basis can use that time. 

We recognize that last-minute changes can arise in your schedule. The center allows up to three missed appointments per semester. After the third missed appointment, your WC Online account will be disabled; for the remainder of the current semester, you will no longer be able to schedule appointments in advance. You are still welcome, however, to come in for drop-in appointments, as available.  

 


Cancellations

If you are unable to keep an appointment, please cancel through our WC Online system or contact our office through the Front Desk Webex chat or email. At least three hours notice is required for cancellations. If you cannot give us three hours notice, your session will be marked as a missed appointment, which may prevent you from booking future appointments. We appreciate a courtesy email even for missed appointments, as other students may be able to sign up for that session in your absence. 

 


Confidentiality

The GW Writing Center honors the trust between consultant and client. The Writing Center will not discuss the content of appointments with the professor who assigned a writing assignment without the student’s knowledge, with the exception of projects/consultations that do not adhere to the GWWC's community standards. Upon the client’s request, we can provide verification of attendance for them to share with their professors, as long as the client engages in a good-faith contribution to the collaborative session. Clients should request that verification during the appointment itself (usually at the end). 

 


Group and Take Home Exam Appointments

In addition to one-on-one appointments for academic and non-academic writing, the Writing Center also offers Group and Take Home Exam appointments following the policies below:

Group appointments are for papers/projects with more than one writer. In order to maintain academic integrity we have the following policies:

  • To work on the ENTIRE paper/project all group members must be present.
  • If some group members are unable to attend, our consultants can only work on the sections directly written by members that are present.

 

Booking a Group Appointment:

  • Book an Appointment following normal procedures in WC Online, BUT when filling out the appointment form, make sure to select "Yes" under the question "Is this assignment part of a group paper or group project?" 
  • One group member can book the appointment and then share the Zoom link they are sent with the other members.
  • Each project can ONLY have 50 minutes (1 appointment) per day.

Take-home exams are different from essays or papers. At the GW Writing Center, we define take-home exams as tests that must be completed outside of class, and within a defined period of time. They may include essay questions, as well as short answer or multiple choice.

To mantain academic integrity, before we can work with you on a take-home exam, we need written permission from your professor. Professor permission must be emailed to [email protected] prior to the appointment. If permission is not sent by 8am the morning of the appointment, we will be unable to hold the appointment and it will be cancelled.

 

Booking a Take Home Exam Appointment:

  • Book an Appointment following normal procedures in WC Online, BUT when filling out the appointment form, make sure to select "Yes" under the question "" 
  • Send your professor permission to [email protected] prior to the appointment.


 


Holidays, Finals and Inclement Weather

The GW Writing Center offers an abbreviated schedule during finals weeks, and we follow the academic calendar for holiday closings. When the physical center is open on campus, we follow GW Campus Advisories for any closings or delays due to weather. Check the Writing Center’s online scheduling website for detailed schedules by semester.  

 


Alumni and Consortium Members

GW alumni and consortium members are welcome to make GW Writing Center appointments on a same-day or drop-in basis. In order to have an appointment reserved, please contact our front desk the same day you wish to book an appointment. Alumni and Consortium appointments are tracked by office staff and are subject to our cancellation and missed appointment policies.